About Arcwide

At Arcwide, we’re not just another consultancy — we are an international team united by passion, excellence, and a strong commitment to our clients. As the world’s largest IFS Partner, we deliver top‑tier IFS Cloud solutions that empower businesses to transform and scale. To support our continued growth, we are looking for talented and driven individuals ready to take the next step in their career.

We are seeking a highly organized and proactive HR & Administration Officer to play a pivotal role in ensuring smooth office operations and providing essential HR, administrative, and financial support. If you enjoy a varied role at the heart of an international organisation, this could be the perfect fit for you.

Your Role & Responsibilities:

 Human Resources

•  Support the full Hire‑to‑Retire process for Belgium and the Netherlands in close collaboration with local and global HR teams.

•  Manage end‑to‑end recruitment and act as a true HR Business Partner to our management team.

• Oversee social declarations and interactions with government agencies, health insurance, and external payroll providers.

•  Coordinate employee onboarding and offboarding, including contracts, amendments, certificates, and employee files.

•  Maintain and update HR databases, employee records, and HR policies in coordination with Global HR and Legal.

•  Handle leave management (vacation, sickness, maternity, etc.) and ensure compliant declarations.

•  Prepare and verify payroll variables in IFS (absences, overtime, bonuses, etc.).

• Manage performance and evaluation cycles, compensation & benefits, and follow up on career development and training.

•  Organize employee engagement initiatives such as CSR actions and team‑building events.

• Serve as the point of contact for all employee queries and support conflict management when needed.

Administration

•  Coordinate daily office operations including mail handling, supplies, and relationships with service providers.

•  Manage office facilities, maintenance, health & safety compliance, and sustainability reporting (CO₂ emissions, biannual reports).

• Act as key liaison with the France finance department, ensuring smooth coordination and validation of invoices.

• Oversee vendor contracts, office budgets, and financial obligations.

•  Organize logistics for internal events, onboarding sessions, and corporate gatherings.

•  Manage IT‑related topics for office devices and phone subscriptions.

•  Oversee fleet and mobility programs, including vehicle contracts and related expenses.

• Maintain internal databases (Alumni, CRM, suppliers, internal contracts) and ensure compliance with firmwide procedures.

• Manage insurance plans (group, hospitalization, workplace accident) and employee well‑being initiatives.

•  Supervise time tracking and ensure reporting compliance.

•  Support the Managing Partner with agenda management and travel arrangements.

Ideal Candidate

•   Minimum 5 years of experience in a similar role.

•   Fluent in Dutch and English; good command of French is an asset.

•   Excellent MS Office skills and strong communication abilities.

•   Highly flexible, approachable, and comfortable handling multiple priorities.

•   Detail‑oriented, structured, and able to work both autonomously and proactively.

•  Strong learning mindset with an ability to adapt quickly and manage emotions in challenging situations constructively.

•   Open to travel — approximately two times per month to the Netherlands.

•   Enjoys working in an international, multicultural team environment.

Why You’ll Love Working at Arcwide

•   A full‑time contract with a hybrid work model (approx. 3 days/week in our Brussels office).

•   40‑hour workweek with 20 legal holidays + 12 recuperation days.

•   Competitive salary reflecting individual and company performance.

•  Attractive benefits package, including group and hospitalization insurance, mobile phone, laptop, holidays, and more.

•   Continuous learning & development opportunities to support your professional growth.

•  A truly inclusive and diverse culture, where everyone can thrive and feel a strong sense of belonging.